Memo on section 508 training and bureau doi learn contact list attachment 3 directive 2007003 creating accessible pdf files for specific guidance, visit resources for creating accessible electronic documents. This checklist is not official section 508 documentation. Section 508 standards section 508 compliant document. The forms on this page are provided in adobe acrobat portable document format. Create and verify pdf accessibility, acrobat pro adobe support. How to test and remediate pdfs for accessibility using adobe acrobat dcthe accessible electronic document community of practice aed cop created this series of videos to explain and demonstrate the minimum steps needed to ensure your pdf is section 508 conformant. Two of the most widely used things affected by these changes where websites and portable document format pdf files. Utilizing the tenants of creating a section 508 compliant document will help us to provide supporting information. Word documents powerpoint presentations excel spreadsheets pdf files websites multimedia tablets. Section 508 applies to all federal departments and agencies. Irs section 508 compliant pdf forms irs section 508 compliant pdf forms more in forms and instructions. This setting could interfere with a screen readers ability to read the document, because screen readers must be able to copy or extract the documents.
How to create accessible portable document format pdf documents that conform to the revised 508 standards guidance. General subpart a the standards define the types of technology covered and set forth provisions that establish a minimum level of accessibility. The united states congress amended the rehabilitation act in 1998 and 2000 to require federal agencies to make their. It accessibility standards as outlined in section 508 of the rehabilitation act of 1973, as amended 29 u.
Cms section 508 policy 1 downloadedprinted copies may be obsolete. These tips can be applied to various document formats such as microsoft word, powerpoint, and excel, as well as adobe pdf documents. Adobe acrobat reader dc windows section 508 voluntary. Note, much of this guidance predates the revised 508 standards. As metadata, the pdfua flag isnt part of the fileformats syntax.
This includes website content, emails, computer software, gaming systems, apps, and pdf. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot access the content because the documents are not section 508. When we develop, procure or maintain documents or assets that are available electronically e. Pdf files provide some benefits when used appropriately. The resources in this section were developed by federal agencies and shared here for your convenience. Is the pdf a pdf portfolio or does the pdf have file attachments. The use of portable document formats pdfs is popular for sharing information. The first table of the template provides a summary view of the section 508 standards. Irs section 508 compliant pdf forms irs section 508 compliant pdf forms more in.
A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a. Documents that do not contain these layers are not accessible and fail all applicable section 508. Original section 508 standards did not explicitly provide technical standards for electronic documents. Introduction the forms on this page are provided in adobe acrobat portable document. How to make your word 20 documents 508compliant pdf how to make your excel 20. Section 508 requires that all website content be accessible to people with disabilities.
Doctype, and no less required for conformance with wcag 2. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not. These pdf forms are fully accessible but there is no computation, validation, or verification of the information you enter. An online guide on creating accessible and complaint pdf documents through acrobat xi pro. Section 508 deals completely with providing equal access to information. Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. The resources in this section were developed by the accessible electronic documents community of practice aed cop.
Requiring business partners to provide accessible documents. Section 508 remediation government document remediation. The checklist from section a forward is based on the wcag 2. Pdf files should not be used for short documents section 508. Pdf portfolios are collections of many different documents combined into one. Section 508 pdf document accessibility test process. The subsequent tables provide more detailed views of each subsection. Deque maintains an expert document remediation team who can ensure your pdf, word, powerpoint, and excel documents comply with section 508. The accessibility standards set forth by section 508 of the rehabilitation act require electronic document.
How to create a 508 compliant microsoft word document. Department of health and human services hhs policy, sets forth the implementation of section 508. The portable document format pdf is the standard format for online electronic publication of documents. This applies to web applications, web pages and all attached files on the intranet, as well as, the internet. Resources for developers and document authors guidance on how to create accessible electronic content. Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508. The passfail criteria in this document represent an interpretation of section 508 web standards. Even if you converted from office using the acrobat add in, its a good idea to. Making documents section 508 compliant all electronic communication and documentation created by cms employees and contractors must be 508 compliant. Nasa best practices for section 508, electronic documents. Pdf allows the publisher to ensure that a document. Nasa best practices for section 508, electronic documents section 508 of the rehabilitation act requires that all electronic and information technology eit be accessible to individuals with disabilities including the category of electronic documents or electronic content. Irs section 508 compliant pdf forms internal revenue service. As of january 2018, the technical requirements of section 508 have changed to.
For the full text of section 508, please see the official government 508. Section 508 was enacted to eliminate barriers in information. A stepbystep guide to creating accessible pdf documents from word how to ensure your pdf file is accessible using acrobat xi. No is found in document properties, or if tagged pdf fails in the accessibility full check, then the pdf is not tagged. Creating accessible electronic documents, including word, pdf, excel, and powerpoint, saves time and dramatically reduces the need for section 508 remediation. The pdf contains no tags documents without tags do not provide information describing the logical structure and relationship of elements to users of assistive technology. Automated reports will help you identify what needs changed to help make your pdf documents accessible. Section 508 guide tagging pdfs in adobe acrobat pro. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Additional tutorials on how to create 508 compliant pdf documents. These checklists will help you ensure compliance with the guidelines. Our section 508 team specializes in document remediation work with health care providers, government agencies and corporations to meet their obligations for electronic document accessibility.
A beginners guide to section 508 and accessibility compliance. Create accessible pdf section 508 accessibility, pdfua. Making files accessible issues, testing, and remediation suggestions. This contains content on the remediation and creation of accessible pdf electronic documents. Deque can help you stop the bleeding and get a grip on your accessibilitydebt. A good way to check the accessibility of a document is to use tools that your readers will use. Basic test processes for microsoft office and pdf documents. The user can optionally select fixed foreground and background colors for pdf documents.
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